Reception Package Rates
The Reception Package and Fees
The basic wedding reception package includes the use of the pavilion, 60" round tables (seating 8) and chairs, five 8’ x 30” banquet/serving tables, adjustable overhead lighting including chandeliers, a charcoal barbeque grill and a barbeque pit, electric and water supply, garbage cans, and use of the game meadow, boats, campfire ring and two additional pop-up tents that can be used for special purposes such as catering. There are two cottages nearby the pavilion that have toilet facilities (if they are rented by the wedding party), and there is a lighted porta-potty pavilion with a wash stand stand and mirror. For an additional fee, we can supply full restroom facilities with 2 flush toilets, a vanity and powder room for the ladies and a toilet and vanity for the men. We do not supply a sound system.
The chairs and tables will be available for the wedding party at noon, Friday, for set up. We ask that litter on the grounds and in the pavilion be picked up and bagged by noon Sunday morning and the $200 returnable fee will be returned within three weeks if there are no signs of damage.
Reception Fees:
| For a party of 50 or less |
|
$1,500 (plus local taxes) |
| For a party of 51 to 100 |
|
$1,800 (plus local taxes) |
| For a party of 101 to 150 |
|
$2,100 (plus local taxes) |
| For a party of 150 t0 180 |
|
$2,400 (plus local taxes) |
There is also a $100 returnable damage deposit, also monthly pay schedules can be arranged.
Additional features:
The “Floating Cloud” wedding cake table: This is a special table on which the cake floats on a sheet of glass beneath which is an illuminated cloud of white chiffon. There is a picture of this table in the last row of photographs. There is no charge for this.
Service area: There is a 300 sq. ft. covered area for caterers to unload their food in, there is a commercial wash-up sink and a small refrigerator as well as a Jenn-Air gas grill. This area is not intended to be used as a kitchen and if the grill is to be used it must be used at a 10’ distance from the tent.
There will be a Rainbow Lake representative on hand from noon to 6pm to help with any requests.
The reception should begin to cool down around 10:45 and the music should end at 11:00 PM. The power automatically turns off at 11:30.
Event Deposit: A $500 deposit is required to reserve an event date. The deposit is refundable within 30 days of the date of receipt.
Options available:
Bride and Groom Cottages: There is an 800 sq.ft bridal cottage (Cottage K) which has plenty of room for the bridal party and company. The groom’s cottage (Cottage I), right up the hill from the bridal cottage is a bit smaller. These cottages can be rented for daily use or for overnight occupation. Local laws require that the minimum overnight stay is 2 nights. The cost of the cottages is not included in the basic wedding package. These cottages are available if there is a reception also.
Rehearsal dinner option: The wedding party can schedule a rehearsal dinner to be held in the pavilion the night before the wedding. The participants will be expected to set up their own tables and chairs. The fee is $200
Additional Tent option: we have a 20x20 pole tent that can be erected for a special use such as housing the caterer or for beverages. The fee is $200
Digital Projector Option: A 3,000 watt digital projector is available for showing digital slide shows and videos or movies at the far end of the pavilion. Fee: $150
Patio heater Option: Propane space heaters are available for early May and late October events. Fee: $75 each
High capacity 140,000 Btu. forced air propane furnace is available for events in March and November if cold weather is anticipated. The fee is approx $500.
The Jenn-Air gas grill is available for a $50 fee.
Additional Information
Green Options
There are several aspects of your reception that can incorporate green products and practices and we will be glad to discuss them with you when we meet prior to the wedding if you are interested. Here are some options we can talk about: Tableware, Linens, Flowers, including non-flower alternatives, Favors and Decorations, Ritual accessories, Rice alternatives, Guest Books, Wedding Cake alternatives and more.
Sources of some of these products:
Dinnerware: plates, cups and utensils: made from bamboo, paper, bagasse, corn starch and other biodegradable materials are available from: allbiodegradables.com, http://www.worldcentric.org/ , and greenpartygoods.com. Verterra plates made from pressed tropical leaves are available from many sources including Amazon.com and http://www.webvitamins.com/
Biodegradable table cloths, napkins, table runners and decorations in many colors and designs are also available from http://www.greenpartygoods.com/ .
We also use biodegradable garbage bags and cleaners
Catering information
Most of our caterers can supply a buffet style meal or a-la-carte service with wait staff. The wait staff fee is around $75 per waiter including gratuities, usually one waiter is required per every 25 attendees. Buffet meals such as a pasta buffet or a barbeque buffet start around $12.00 per person up to $14 per if ribs are included. This includes disposable utensils and plates. Other entrees such as blackened chicken ($15 per), Beef Stroganoff ($16 per) fresh brook trout ($19 per) vary, but this will give you an idea what basic costs are. Wedding cake usually starts out at $4.00 per person. Appetizers cost from $4 to $8 per person depending. An additional $4.00 per person will cover for china, glass and silverware if desired. See Asheville Rental for linen, silverware and serving dishes prices. Note china, linens and silverware do not have to be returned cleaned, but they have to be rinsed and stacked. We have had experience with most of the following caterers and they are familiar with our facilities here.
Caterers
- Cuisine Team, Hendersonville (full service) 828-696-3375
- Jonathan's Catering, Brevard (full service) 828-606-6271
- Daggies Catering, Brevard (full service) 828-884-3706
- Falls Landing Catering, Brevard (full service) 828-884-2835
- Brown Trout Mountain Grill, Brevard (full service) 828-877-3474
- AliBabas Catering, Asheville (middle eastern) 828-253-2366
- Hawg Wild Bar-B-Que, Brevard (light meals) 828-877-4404
- Ms. Smokey's BBQ, Kay Frady, (BBQ, salads, gen'l catering) 828-877-4135
Organic Caterers
- Poppies Market, Brevard, 828 -885-5494, local produce, organic http://www.poppiesmarket.com/
- Wild Indigo Catering, Organic Catering, Local Produce, Brevard (828) 884-6286
- Square One Bistro, Hendersonville, Organic Catering, 828-698-5598, http://www.square1bistro.com/
- Earth Fare Market & Café, Arden, (828) 210-0100, local produce, organic catering, www.earthfare.com
- Personal Chef Organic Catering, Asheville, 828-242-3555 http://www.personalchefcaters.com/ , Rebecca also offers event planning and design services.
- India Garden Caterers, Asheville ,Indian cuisine, organic 828-298-5001 http://www.indiagardenonline.com/
- Roots Café, Asheville, Organic Catering, Local Produce, Phone: 828. 232. 2828, http://rootsfood.com/ , catering@rootsfood.com
- Veg-in-Out Organic Bulk Meals, Asheville, Vegan, earth-friendly food service(828) 645-3336, http://www.veginout.net/ , veginoutmeals@gmail.com
- Clingman Café, Organic Catering, Asheville, 828-253-2177, http://www.clingmancafe.com/
Local Restaurants that cater
- Pomodoros Café, Arden (Greek, Italian) 828-687-3844 http://www.pomodoroscafe.com/
- Atlanta Bread Company, Hendersonville (lunch, picnic boxes) 828-962-7553
- Twelve Bones Smokehouse, Asheville 828-255-4499
- Carrabbas Italian grill, Arden
828-654-8411
Bakeries
- Blue Ridge Bakery, Brevard (wedding cake) 828-883-8444
- Dolce Regina, Brevard, Italian pastries and cannoli towers, 828-577-2019, 828-862-4692
- Icing on the Cake, Arden 828-684-7528, web: http://www.icingonthecake/
- Tiffany's Baking Co., Asheville, (828) 989-9466, web www.tiffanysbakingco.com
- West End Bakery, Organic Catering and Baking, Asheville, 828-252-9378, http://www.veginout.net/
Caterers are welcome to use the prep area but are asked not to use any coffer makers or other high wattage appliances.
Rental Services
Mountain Party Tents and Events, www.mountainpartytents.com, 282-743-9030
Asheville Rentall at www.rentallinc.com, 828-274-2332
Classic Event Rentals of Asheville, www.classiceventcentral.com, 828-255-2230
Asheville Rental at www.ashevillerentalcompany.com, 828-252-5443
Music and Entertainment We have some excellent entertainment live music choices as well as a very experienced DJ who can keep a reception moving along and raise or lower the tempo and feeling of the event with his vast library of music and his many years of experience working with celebrations. He can also initiate and oversee different rituals as well: Tom Ciaramitaro, Mountain Top Music 828-890-3335,
Web address: www.mountaintopentertainment.com
Complete DJ, Video, Photos Services, http://www.completedjvideophoto.com offers bundled packages that can include four services in one. The fourth service is a arcade style photo boots with costume props that all your guests can play around with, of course a copy of each photo (signed) is saved for the bride to be put in her own book, lots of fun.
The prices are quite reasonable, especially when bundled.
Additional DJ Services include:
Sound Extreme Entertainment of Brevard - www.soundextreme.net - 828-551-3519
DJ Que Entertainment and Studio Services - 828-384-1615
Professional sound systems can be rented from Tempo Music in Hendersonville, 828-696-0888
We can provide a basic amplifier/speaker system if needed.
Celestial Mountain Music of Brevard offers many types of bands and individual classical and bluegrass musicians, 828- 884-3575, www.celestialmtnmusic.com
Limo, Trolley and Horse Carriage Services:
Limo service - Elite Limousine Service: Phone -828-890-2424, website: http://www.elite-limousine.com
Trolley and Bus Service - The Trolley Company: Phone: 828-606-8606, Website: http://www.thetrolleycompany.com, Email:info@thetrolleycompany.com
Horse and Carriage Service - Classic Carriage Rides: Phone: 828-877-4850, 553-6169
Green Options Dinnerware - plates, cups and utensils: made from bamboo, paper, bagasse, corn starch and other biodegradable materials are available from: allbiodegradables.com, http://www.worldcentric.org, and greenpartygoods.com. Verterra plates made from pressed tropical leaves are available from many sources including http://www.amazon.com and http://www.webvitamins.com.
Biodegradable table cloths, napkins, table runners, favors and decorations in many colors and designs are also available from http://www.greenpartygoods.com/.
We also use biodegradable garbage bags and cleaners
Beer supply: our nearest supermarket, Sav Mor, sells beer and wine at very reasonable prices. They stock kegs of Budweiser ($93 for full keg), Michelob ($93), Pabst, Sam Adams ($130), Sweetwater, Sierra Nevada ($110), Highland Gaelic ($120) and Oatmeal Porter, Coors, Yuengling ($93) and Magic Hat. They sell wine at discounted prices and can pre-chill white wines by the case if requested. Tap deposit, $50, Keg deposit, $10, for other brand prices, and special requests: call Martha 828-885-6015
We can help you arrange for limos or antique cars, even doves.
Wedding Planners and Coordinators
Wedding planners we have worked with:
Wedding coordinators we have worked with:
Camping Facilities: We just do not have the facilities to support campers properly on our property. Luckily there is a nearby campground with complete facilities. showers, laundry, full bath house, fire rings etc. called Our 100 Acre Woods. Their website is http://our100acrewoods.com, and their phone number is 828-398-0968. Further down the road is Ash Grove Resort, www.ash-grove.com , 828-885-7216 they have campsites too.
For miscellaneous errands that need attending to there is “My Friend Martha”, a personal assistant at 828-329-8103 web: www.Myfriendmartha.com
We can handle the catering arrangements for you at an additional cost if you would like us to. We hope this gives you an idea as to what your ultimate costs are going to be.
If your guests are staying for several days we can line you up with local fishing, hiking, biking, tubing, canoeing and waterfall tour guides.
We have many other resources available as well, just let us know what you need. Any questions? don't hesitate to call us. 828-862-5354
We highly suggest that a wedding organizer is hired to coordinate your event, do not leave it to a well-meaning friend or relative, it is best to leave the organizing to an objective well experienced professional. We can suggest one for you, if you would like. Many times a DJ can provide this service. If you give our attendant on hand a list of expected arrival times of the caterer, services, band etc. he can alert you if they do not appear on time.
Deposits or payments that have been paid within the last 30 days will be refunded. There is a $50 handling fee and repayment is made within 30 to 60 days.
Contacting us: It is best to phone us at 828-862-5354 for the quickest and most thorough response, or you can email us through this webpage, our email address is: innkeeper@rainbowlake.com. |
